Source: https://restorebunny.com/resources/ Free workshop resources # Give your photo project a clear plan. Printable worksheets for scanning days, family archive handoffs and photo print proofs. Download directly, with no account or email form. For library sessions, volunteers and family scanning days ## Scan-day worksheet Plan one test scan, give every original a stable ID, and reconcile physical items with accepted files before you leave. [Download scan worksheet · PDF, 2 pages]() Version 1.0 · Updated 4 October 2026 · Printable A4 PDFs ### How to use it 1. Record the collection owner, permission, operator and scanner. Count physical items and required front/back captures separately. Keep album context and written backs when safe. 2. Avoid forcing albums flat, peeling stuck photographs or using rollers for fragile items. Ask a conservator about mould, brittle surfaces or prints stuck to glass. 3. Plan exported pixels from source inches × scan DPI. A 4 × 6 inch print at 600 DPI produces approximately 2400 × 3600 pixels; the complete image can fill 8 × 12 inches at 300 PPI. More DPI cannot recover detail missing from the original. 4. Accept one test: inspect focus at 100%, whole-print edges, glare, streaks, colour, orientation, exported dimensions and format. Save the untouched master before making edits. 5. Reconcile expected captures with accepted masters and derivative crops; record each crop's source ID. List missing or rejected IDs and a rescan owner. Open samples on a second device and test recovery from a second copy. [Calculate scan pixels →]()[Make a review sheet →]() [Read the scan reconciliation guide →]() For family historians and the next archive keeper ## Family archive handoff kit Hand over originals, captions and backups with a blank CSV manifest, a README template and a practical recovery checklist. [Download complete kit · ZIP]()[Handoff worksheet · PDF, 2 pages]()[Blank manifest · CSV]()[README template · TXT]() Version 1.0 · Updated 4 October 2026 · Printable A4 PDFs ### How to use it 1. Use separate originals, derivatives, share and metadata folders. Give each file a stable photo ID and relative path; link crops and restored versions to their source using a parent ID. Label AI edits and retain untouched scans. 2. In the manifest, record role, caption, caption source, uncertainty, date range and sharing scope. Leave unsupported facts unknown. Keep private contacts and permission notes out of public copies. 3. Complete the README with the folder map, keeper, recipient, collection scope, file counts, exclusions, unresolved issues and backup location. Store completed worksheets securely. 4. Compute SHA-256 checksums from the actual files before transfer and compare the received copies afterwards. The downloads do not generate hashes. Matching hashes show byte equality, not authenticity, correct captions or future readability. 5. Have the recipient open sample files and a caption file, locate an original from its derivative, and recover one file from the backup. Record the tester, date, errors, responsible keeper and next review date. [Create a filename review sheet →]()[Inspect metadata on share copies →]() [Read the archive handoff guide →]() For photo books, gifts and print workshop projects ## Photo print-proof worksheet Calculate the file budget, review cropping and borders, then record your findings from one physical proof before ordering a full run. [Download print-proof worksheet · PDF, 2 pages]() Version 1.0 · Updated 4 October 2026 · Printable A4 PDFs ### How to use it 1. Record the source ID, pixel dimensions, paper size, target PPI and required output pixels. Output pixels = inches × target PPI. A 6 × 4 inch file at 300 PPI is 1800 × 1200 pixels. 2. Subtract borders from the image area. A 0.25 inch border on every side of a 6 × 4 inch print leaves 5.5 × 3.5 inches, or 1650 × 1050 image pixels at 300 PPI. Review effective source PPI after cropping; a DPI tag does not add detail. 3. Check faces, writing, edges, crop and border placement. Verify saved dimensions and intentional transparency flattening. Confirm the provider's format, colour space, paper, scaling and auto-correction requirements. 4. Order one physical proof using the intended provider and paper. Record receipt date, measured paper size, border widths, crop, skin tones, neutral areas, shadows, sharpness and the lighting used for review. 5. Save the exact accepted file and provider settings. If the file, crop or provider changes, review another proof. This worksheet contains blank review fields and worked geometry; it is not a printer profile or a tested physical proof. [Prepare a print file →]()[Check source resolution →]() [Read the print-proof guide →]() ## Use these in your next workshop. You may download, print and share these unchanged worksheets for family projects and educational workshops. A link to this page is welcome if it helps your readers find the current version; it is not required. Completed forms may contain private information, so keep them separate from public share sets. Suggested reference: RestoreBunny, “Free Photo Scanning, Archive & Print Worksheets”, version 1.0, 4 October 2026. [https://restorebunny.com/resources/]() ### Sources and limits These are original practical worksheets informed by the guidance below. They have not been endorsed or tested by these organisations. Restoration edits digital copies; it does not conserve physical originals. Print examples are calculations, not measurements from a printer test. - [U.S. National Archives: digitising family papers and photographs]() - [Library of Congress: care of photographs]() - [Library of Congress: personal digital archiving]() - [Adobe: image size and resolution]() - [Adobe: preparing photographs for printing]() Found an unclear instruction? [Send a correction or worksheet suggestion.]()