Source: https://restorebunny.com/guides/record-a-photo-delivery-approval/

# Record Approval of a Photo Delivery Version

Freeze the approved export set and connect feedback to the exact files that were reviewed.

File formats & delivery2 min readUpdated 16 October 2026

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Quick answer

## The short version

Approval is useful only when it identifies the files and purpose that were approved. Create a stable delivery batch and record its filenames, date and review context. If the images change afterward, treat that as a new version rather than silently carrying the old approval forward.

## Define the job before editing

Approval is useful only when it identifies the files and purpose that were approved. Create a stable delivery batch and record its filenames, date and review context. If the images change afterward, treat that as a new version rather than silently carrying the old approval forward.

## Make the review concrete

Supply a readable contact index and access to the full-size files that matter. Ask reviewers to identify corrections using stable IDs. Record approval for the intended crop, captions and output purpose, while preserving unresolved concerns rather than converting them into blanket acceptance.

## Make the decision from evidence

Keep a manifest of the approved set, and use hashes when exact byte continuity matters. A screenshot of a layout may approve placement but not every detail in the source image. Clarify what was reviewed so later printing or web delivery does not rely on a broader claim than the evidence supports.

## A worked planning example

Example: Batch BOOK-PROOF-03 is approved for page order and captions. One photo is then replaced with a different crop. The replacement gets a new version and a focused review instead of being described as part of the unchanged approved batch.

## A practical checklist

1. Name the review batch.
2. State the purpose of approval.
3. Record corrections by source ID.
4. Version material changes after approval.

## Keep a traceable result

Keep the source file, the working copy and the delivery copy as separate items. Record the input and the changes you actually made so another person can understand the result later. These workflow examples are planning examples, not documented customer outcomes or proof of a successful restoration.

## FAQs

Does approval of a thumbnail prove the full-size image was checked?

No. Record what was actually inspected and request a full-size review when fine detail matters.

Should I replace my original with the edited copy?

Keep the source unchanged and save a separate working or sharing copy. An export, edit or AI interpretation can omit information that remains useful in the source.

## Sources

Preservation and technical guidance reviewed for this article.

- MDN Web Docs: [SHA-256 with SubtleCrypto.digest](<https://developer.mozilla.org/en-US/docs/Web/API/SubtleCrypto/digest>)

## Related

- [Open the related free tool](<https://restorebunny.com/tools/image-hash-checker/>)
- [Hand Over a Photo Archive to a New Custodian](<https://restorebunny.com/guides/handover-a-photo-archive-to-a-new-custodian/>)
- [Browse photo guides](<https://restorebunny.com/guides/>)
- [Free image tools](<https://restorebunny.com/tools/>)

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