Source: https://restorebunny.com/guides/plan-family-photo-cloud-link-delivery/

# Plan a Family Photo Cloud-Link Delivery

Check audience, access, expiry and independent copies when sharing a photo folder by link.

File formats & delivery2 min readUpdated 16 October 2026

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Quick answer

## The short version

A shared link is an access method, not the archive itself. Before sending one, decide who should have access, whether the recipient needs an account and how long access should last. Keep an independent source copy and a simple record of what the shared folder contains.

## Define the job before editing

A shared link is an access method, not the archive itself. Before sending one, decide who should have access, whether the recipient needs an account and how long access should last. Keep an independent source copy and a simple record of what the shared folder contains.

## Test from the recipient’s perspective

Use a suitable separate access check that reflects the intended recipient’s permissions. Verify the folder shows the approved files and that downloads open correctly. Check whether the service creates previews or derived files and whether a recipient can access material outside the intended set.

## Make the decision from evidence

Record the link’s purpose and review date, while keeping credentials out of the photo folder. If a link will expire or ownership may change, tell recipients how to obtain a later copy. Do not assume that a relative who viewed a gallery now has an independent backup.

## A worked planning example

Example: A private reunion folder contains forty approved photos. The editor tests access to that set, confirms the download package and records a review date so permissions are not forgotten after the event.

## A practical checklist

1. Choose the intended audience.
2. Build an approved delivery folder.
3. Test access and downloads.
4. Keep an independent archive and link record.

## Keep a traceable result

Keep the source file, the working copy and the delivery copy as separate items. Record the input and the changes you actually made so another person can understand the result later. These workflow examples are planning examples, not documented customer outcomes or proof of a successful restoration.

## FAQs

Is a shared cloud gallery a complete backup for every recipient?

Not automatically. Viewing access and an independent verified copy are different things.

Should I replace my original with the edited copy?

Keep the source unchanged and save a separate working or sharing copy. An export, edit or AI interpretation can omit information that remains useful in the source.

## Sources

Preservation and technical guidance reviewed for this article.

- Library of Congress: [Personal archiving: digital photographs](<https://www.digitalpreservation.gov/personalarchiving/photos.html>)

## Related

- [Open the related free tool](<https://restorebunny.com/tools/photo-contact-sheet/>)
- [Messaging Photo Mode vs File Mode: What to Check](<https://restorebunny.com/guides/messaging-photo-mode-versus-file-mode/>)
- [Prepare an Offline Family Photo USB Delivery](<https://restorebunny.com/guides/offline-family-photo-usb-delivery/>)
- [Browse photo guides](<https://restorebunny.com/guides/>)
- [Free image tools](<https://restorebunny.com/tools/>)

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